12 Best Free OCR Software for Windows & Mac

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OCR refers to the process in which electronic equipment checks characters printed on paper, determines the shape by detecting dark and light patterns, and then translates the shape into computer text using character recognition. That means to recognize the text on the image and then extract it into an editable document.

The two main purposes of OCR are storing documents and re-using documents and their contents. At the same time, OCR can also search for documents to make the workflow more streamlined and easier to handle, so most companies will use the OCR software. How to choose a good OCR software? This article will introduce 12 free OCR programs that can help you to handle your file fluently.

1. FreeOCR

FreeOCR is the free optical character recognition software for windows and supports scanning from most scanners and can also open most scanned PDF files and multi-page images as well as popular image file formats.

The Tesseract OCR PDF engine of this software is an open-source product released by Google. It was developed at Hewlett Packard Laboratories between 1985 and 1995. In 1995 it was one of the top 3 performers at the OCR accuracy contest organized by the University of Nevada in Las Vegas.

FreeOCR Extract Text

Pros:

  • Easy to use
  • Support multiple languages
  • No size limitation

Cons:

  • The interface is a bit outdated and some words can be not properly read if the page wasn't properly aligned

2. Readiris

Readiris allows you to aggregate and split, edit and annotate, protect and sign your PDF files. It's also a global solution to convert, edit and transform all your paper documents into a variety of digital formats, intuitively with a few clicks. The optical character recognition engine allows you to recover texts in all kinds of files, with perfect accuracy, preserving the original format for a variety of source or target file formats.

Readiris Homepage

Pros:

  • Easily create, modify, sign and annotate PDF files
  • Multiple conversion output formats
  • Edit texts embedded in your images with OCR

Cons:

  • No business card scanning

3. Adobe Acrobat Pro DC

Adobe Acrobat Pro DC can connect to your PDF files from anywhere and share them with anyone. With this software, you can review a report on your phone, edit a proposal on your tablet, and add comments to a presentation in your browser. You can get more done without missing a beat.

With the OCR tool in Adobe Acrobat Pro DC, you can extract text and convert scanned documents into editable PDFs instantly.

Adobe Acrobat Pro DC Tools

Pros:

  • Converts instantly
  • Matches fonts accurately
  • Works with Office
  • Perfect for archiving

Cons:

  • Free Version lacks some features
  • The rich feature set can be overwhelming for new users

4. Microsoft OneNote

Microsoft OneNote is your digital notebook that can revise your notes with type, highlighting or ink annotations. With OneNote across all your devices, you'll never miss a flash of inspiration.

OneNote also supports OCR, a tool that lets you copy text from a picture or file printout and paste it in your notes so you can make changes to the words. It's a great way to do things like copy information from a business card you've scanned into OneNote. After you extract the text, you can paste it somewhere else in OneNote or another program, like Outlook or Word.

Microsoft OneNote Copy Texts from Picture

Pros:

  • Share notebooks with coworkers, friends, and family
  • Allows easy note-taking on across multiple platforms and devices

Cons:

  • Will be a bit difficult for newbies

5. Wondershare PDFelement Pro

Wondershare PDFelement Pro is another desktop software that has an OCR function. With this software, you can easily convert PDF to Word, Excel, PPT, JPG, PNG, RTF, etc. The converter is very easy to use and works perfectly with great output quality.

With the OCR function in Wondershare PDFelement Pro, you can not only recognize and edit the text in any scanned and image PDF files but can also search and copy text from any scanned and image PDF files.

Wondershare PDFelement Pro OCR

Pros:

  • Support multiple languages
  • Recognize and edit the text in any scanned and image PDFs
  • Search and copy text from any scanned and image PDFs

Cons:

  • Not supported to embed video files while creating PDFs

6. SimpleOCR

SimpleOCR is the best OCR software if you are dealing with multi-column content, non-standard fonts color images that may not be in the best quality possible as this tool will give you high-quality output in the end.

If you have a scanner and want to avoid retyping your documents, SimpleOCR is a fast, free tool to do it. The SimpleOCR freeware is 100% free and not limited in any way. Anyone can use SimpleOCR for free-home users, educational institutions, even corporate users.

SimpleOCR Extract Text

Pros:

  • Easy to use
  • It has an in-built spell-checker to check for discrepancies in the converted text

Cons:

  • Handwritten extraction has restrictions and is only offered as 14 days of a free trial
  • Doesn't support tables and columns

7. Boxoft Free OCR

Boxoft Free OCR is a completely free software to help you extract text from all kinds of images. The freeware can analyze multi-column text and support multiple languages. You can even scan your paper documents and then OCR content from scanned files into editable text immediately.

Boxoft Free OCR Extract Text

Pros:

  • Easy to use
  • Support multiple languages
  • Accepts multiple file formats

Cons

  • Only for Windows

8. VueScan

VueScan is a computer program for image scanning, especially of photographs, including negatives. It supports optical character recognition of text documents. The software can be downloaded and used free of charge but adds a watermark on scans until a license is purchased.

VueScan OCR

Pros:

  • Easy to use
  • Works on 6000+ scanners
  • Works on Windows, macOS X, and Linux

Cons:

  • Will be a bit difficult for newbies

9. ABBYY FineReader

ABBYY FineReader is a program that can convert, edit, share, and collaborate on PDFs and scans in the digital workplace. It is an all-in-one OCR and PDF software application for increasing productivity when working with documents. It can transform a scanned image to text with that ultimate accuracy among other handy features when it comes to documents.

ABBYY FineReader Edit

Pros:

  • Digitize paper documents and scans with OCR
  • Automate digitization and conversion routines
  • Digitize the document workflow

Cons

  • No versioning feature allows users to review the history of changes to a document

10. Easy Screen OCR

Easy Screen OCR is an easy and simple PC screenshot OCR and translation application. It also supports screenshot OCR. You don't need to retype any text from images. Just try this free OCR application to copy text. Besides, it can extract text from screenshots, images and then translate them to other languages. Support 20 languages translation.

Easy Screen OCR ScreenOCR

Pros:

  • Easy to use
  • Two OCR Modes
  • Support more than 100 languages

Cons:

  • Only support to OCR the captured screenshot
  • Unable to convert extracted text to other formats

11. Free OCR to Word

Free OCR to Word is also an OCR desktop program. Free OCR to Word has the capability to identify text within image files and turn it into the electronic document. It can perform OCR on all key and many rare image formats including JPG/JPEG, TIF/TIFF, BMP, GIF, PNG, EMF, WMF, JPE, ICO, JFIF, PCX, PSD, PCD, TGA and so on.

Free OCR to Word Export Text into Word

Pros:

  • High OCR accuracy up to 98%
  • Can extract text from JPG, BMP, PNG, GIF, TIF and more

Cons:

  • Maybe inaccurate
  • Poor layout retention

12. PDFMate PDF Converter

PDFMate PDF Converter is a simple and free application to convert PDF to other formats. You will no longer need to worry about problems in copying or editing PDF files with it. The free PDF tool also lets you convert JPG to PDF format.

Featuring with built-in OCR technology, the freeware enables users to convert scanned PDFs to editable text or Microsoft Word files. When you added an image PDF file to the program, move to advanced settings to enable OCR, and then choose text as output format. Click the convert button and then the status bar shows success a few seconds later. Then you can see all the characters are correctly recognized.

PDFMate PDF Converter Extract Text

Pros:

  • Easy and fast with batch conversion
  • High quality
  • Multi-languages supported

Cons:

  • It has a 3-page limit

Conclusions

We have listed the top 12 free OCR software for PC. They all have their advantages and disadvantages. You can choose the suitable one. We hope that this article will help you to find the best OCR software. If you have a good idea, please feel free to contact us.

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