The Ultimate Guide of How to Save A Word Document as A PDF


How to save a Word document as a PDF? In this post, we'll list 6 easy solutions to save Word documents as PDFs that anybody can pick up quickly. The solutions include using EasePDF Word to PDF converter online, Google Docs, OneDrive, Microsoft Word, Mac Preview, and WPS. All solutions we list here are 100% free and easy to use.

Solution 1. EasePDF Word to PDF Converter Online

An online Word to PDF converter could be your ultimate solution to save Word doc as PDF. Because in this way, you don't need to download specific programs for your different devices. With an internet connection, you can access the online converter from a Windows, Mac, Linux computer or tablet, and an iPhone or Android phone.

Among thousands of Word to PDF converters online, EasePDF stands out for its conversion quality, efficiency, and stability. EasePDF is free for everyone. You can access to more than 20 online PDF tools that EasePDF provides without registration. Here's how to save Word document as PDF with EasePDF Word to PDF Converter.

Step 1. Click the "Add File(s)" button to upload your Word .doc file from your local device. Or drag and drop the Word document to the upload area. You can also import files from your Google Drive and Dropbox.

EasePDF Upload Files

Step 2. EasePDF will save Word as PDF once your Word document is uploaded to the server.

EasePDF Word to PDF Processing

Step 3. Once the PDF file is successfully created, there will be a download link showing on the result page. You can hit the "Download" button to save the PDF to your local device or copy the link to share with others. You can also save the file to your Dropbox or Google Drive.

EasePDF Download Converted PDF

Tips: Normally a converted PDF file is much smaller than the original Word document. However, if you're converting a huge Word file that contains a lot of graphs and high-pixel photos, the converted PDF might be huge too. Therefore, you can compress the PDF for a smaller size.
Recommendation rate:4.9/5
  • Save Word as PDF in bulk: √
  • Free to use: √

Solution 2. Google Docs

Another easy option for saving a Word document as a PDF file online is to use Google Docs. Google Docs is an online Word processor that allows you to read, edit, and create Word or other document formats. It can also save a Word document as other formats like PDF, RTF, TXT, HTML, etc. Now let's go through the steps of how to save Word doc as PDF with Google Docs.

Step 1. Access to Google Docs with your Google account.

Step 2. Click the little file icon to open a new file.

Google Docs Add Files

If the Word file you want to convert is on your local device, choose "Upload" > "Select a file from your device" > "Open". If the file is on your Google Drive, select "My Drive" to choose files.

Google Docs Upload File

Step 3. The uploaded Word will be open in Google Docs. Now go to the "File" menu on top, then choose "Download" and select "PDF Document (.pdf)" as the saving format.

Google Docs Download As PDF

Isn't that simple and quick? But just keep in mind that Google Docs cant save Word to PDF in bulk. If you need to save multiple Word doc files to PDF, just use EasePDF instead.

Recommendation rate:4.7/5
  • Save Word as PDF in bulk: ×
  • Free to use: √

Solution 3. OneDrive

OneDrive is cloud storage that allows you to save your documents, files, photos online and access them from any device. You can open the Word documents on your OneDrive with Microsoft Word online and save it to PDFs.

Step 1. Log in with your OneDrive account. If you don't have an account, register one.

Step 2. Click the "Upload" link on top and select your target Word document on your local device. If the Word document you want to convert to PDF has already saved in your OneDrive, please skip this step.

OneDrive Upload File

Step 3. Tick the Word document you just upload and choose "Open", then select "Open In Word Online".

OneDrive Open In Word Online

Step 4. On the Word online interface, click the "Download" button. A "Save As PDF" window will pop up. Now enter the file name and choose a storage location on your device, then hit the "Save" button.

OneDrive Save Word As PDF

Now you've got your Word successfully saved as PDF. If somehow you need to make changes to the content of the converted PDF, you can use an Adobe Acrobat program or an online PDF editor.

Recommendation rate:4.7/5
  • Save Word as PDF in bulk: ×
  • Free to use: √

Solution 4. Microsoft Word

For Windows users, there's an effortless way to save Word as PDF with the build-in Windows program - Microsoft Word. The specific steps with a different version of Microsoft Office 2007-2016 are slightly different. Now we'll list the 3 different methods, just pick one according to the version you're using.

Microsoft Office 2007

For Microsoft Office 2007 users, you can use a plug-in named "Save As PDF" to save a Word document directly as a PDF file.

Step 1. Run Microsoft Office and open the Word document you want to save as PDF.

Step 2. On the office menu, click "Save As", and choose "PDF or XPS".

Word 2007 Save As PDF or XPS

Step 3. Name your PDF file and choose a location on your local device to save it. Then hit the "Publish" button.

Tips: If you can't find the plug-in on the menu, you'll need to first download and install "Save As PDF or XPS" to your system.

Microsoft Office 2010 and above

Step 1. Double click your Word document if you use Microsoft Word as default software to open it. Or you can choose "File" in Office and click "Open" to access your Word document.

Step 2. Choose "Save As" on the menu.

Word 2010 Save As

Step 3. On the newly pop up window, choose "PDF" on the "Save as type" section. Then name your created PDF file and select a location to save. Then click the "Save" button to save your Word document as a PDF file.

Word 2010 Save As PDF

Microsoft Office 2013 and above

Step 1. Open the Word document with Microsoft Word.

Step 2. Click "File" > "Export"> "Create PDF/XPS Document".

Word 2013 Create PDF/XPS

Step 3. On the newly opened dialog, choose a location you want to save the converted PDF and name the file. After everything is set up, click the "Publish" button.

Word 2013 Publish PDF

And that's the 3 ways of how to save Word doc as PDF with Microsoft Word, very simple.

Recommendation rate:4.8/5
  • Save Word as PDF in bulk: ×
  • Free to use: √

Solution 5. Mac Preview

For Mac users, you can open the Word document with the build-in application Preview and save it as a PDF. Here's how it works.

Step 1. Right-click on the Word document and choose "Open With". Then choose "Preview" as the opening program.

Word Open With Mac Preview

Step 2. Go to the "File" option on the top menu bar, and choose "Export as PDF".

Mac Preview Save Word As PDF

Step 3. On the "Save As" column, change the file extension name from ".doc" from ".pdf". Then name the new PDF file and choose a saving destination on your Mac computer. Finally, click the "Save" button.

Mac Preview Save Word As PDF Extension Name

Recommendation rate:4.8/5
  • Save Word as PDF in bulk: ×
  • Free to use: √
Tips: For file security reasons, you might need to add a password to protect the created PDF. To do that, you can instead go to "File" → "Print" → "Save as PDF" → "Security Options", and set a password for PDF opening, copying or printing. Another option is to password protect PDF with an online PDF protector.

Solution 6. WPS

Besides Microsoft Office, WPS is another frequently used Word processing program for many people. Likewise, we can use WPS to save a Word as a PDF if you already have it installed on your device.

Step 1. Open your .doc or .docx Word document with WPS.

Step 2. Click on the "Menu" tab on top, and choose the"Export to PDF" option.

WPS Export Word to PDF

Step 3. Set the PDF file name, saving location, and export options, then choose "OK".

WPS Export PDF File Settings

Now your Word doc has been saved as a PDF, go to where you save it and see how it looks!

Recommendation rate:4.7/5
  • Save Word as PDF in bulk: ×
  • Free to use: √


The 6 methods of how to save a Word document as a PDF in this article are all free to everyone. To save Word doc as PDF online, you can choose EasePDF Word to PDF online converter, Google Docs, and Word online. The offline solutions include Microsoft Office, Mac Preview, and WPS. And please notice that among all these solutions, EasePDF is the only one support saving Word to PDF in bulk.

If you got better solutions for saving Word to PDF for free, please let us know by leaving a comment.

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