How to Write on A PDF File


PDF documents are non-editable files due to which the user can copy or print the content from the PDF documents but cannot edit the text. It is a non-editable format, that is why it is so secure. When the user requires editing the data or update the content in the PDF file, what can they do? A lot of people would say that they can convert the PDF to an editable document like Word, Excel or any other editable format and then convert these file formats into PDF files. But it's too complicated, so today this article will recommend you 5 ways to write on a PDF directly.

Part One - How to Write on a PDF Online Easily

1. EasePDF (Recommended)

EasePDF is one of the best editors which allows you to make your PDF easier and more convenient to use. They have more than 20 tools. Writing on a PDF online is the most convenient option because it doesn't require you to install any third-party program. All you need is an internet connection and you'll be able to write a PDF on your Window, Mac, Linux, iOS, or Android device. Now let's follow the instructions below to write on a PDF online.

Step 1. First, you need to navigate to EasePDF then you can see the "Edit PDF" icon by clicking the drop-down icon of the "All PDF Tools" tab. Click the Edit PDF button then you can use the editing tools.

Step 2. Upload PDF. Click the "Add File(s)" button to upload the PDF file you want to write on. If the PDF file you want to add is in your Google Drive, Dropbox or OneDrive, just click on the corresponding icon below the "Add File(s)" button. You can also upload the file from the web by pasting the URL link.

EasePDF Edit PDF

Step 3. Use the tools in the menu to edit your PDF according to your needs. You can write on your PDF and edit the font format that you need by clicking the "Add texts" button. And then you can see a blank. Double click the blank to input the texts you want to write on. Besides, there are two ways for you to edit the PDF files. First, you can create a signature by clicking the corresponding button in the toolbar. Second, upload images are also supported in this tool. When you finished it, click the "Save" button to start to work.

EasePDF Edit PDF Add texts

Step 4. When the process of the adding text is done, click the "Download" button to download the new PDF. Then you've finished your work.

2. Smallpdf

Smallpdf is also a good choice to write on a PDF document online. You can also write on PDF online with mobile devices. No installation or registration is necessary.

The online PDF editor will allow you quickly to write on a PDF and fill out PDF forms. It can import files straightly from your PC, Dropbox, or Google Drive to the toolbox above to get started.

Step 1. Access the Smallpdf website. Click the "Edit PDF" button which shows in the third line. Then you can use the edit tool.

Smallpdf Edit PDF Choose File

Step 2. Drag and drop your PDF document into the PDF editor to upload the PDF file that you need to write on.

Step 3. Write on your PDF. Click the "Add Text" button and simply start writing. You can adjust the size, font, and color of your text via the top menu bar. If you want to edit more, add images, shapes or freehand annotations are all allowed on this page.

Step 4. Click "FINISH" to save the changes and click "DOWNLOAD" to download your edited PDF.

3. Google Docs

Google Docs is another tool to write on a PDF for free online. It is not only an online word reader and processor, but it can also be used as an online document converter. Google Docs includes online documents, spreadsheets, and presentations. Users can easily perform all the basic operations, including compiling a list of items, sorting by column, adding tables, adding images, adding comments, changing fonts, and so on. It's completely free. Google Docs accepts the most common file formats, including DOC, PDF, XLS, ODT, ODS, RTF, CSV, and PPT.

Step 1. Go to Google Docs and log in with your Google account. If you don't have one, just create your Google account first.

Step 2. Upload your file by clicking the little file icon on the lower right corner of the interface then choose the "Upload" button to add a PDF from your local device. If the PDF is already on your Google Drive, just choose "My Drive" to access it.

Google Docs Upload File

Step 3. After uploading the file, you can see a new page. Click the drop-icon of the "Open with Google Docs" tab and then click the "Google Docs" button to open the PDF file with Google Docs.

Google Docs Open File

Step 4. In the step, you can directly write text on the PDF. Besides, you can highlight texts, insert images, change the style of the text and so on by clicking the corresponding icon as you need.

Google Docs Edit File

Step 5. After editing, you can click the "File" > "Download" > "PDF" to save it as a PDF file on your computer again.

Part Two - Write on PDFs with Desktop Program

1. Adobe Acrobat Pro DC

Adobe Acrobat Pro DC is a desktop PDF editor that can change text and images without leaving your PDF. With Adobe Acrobat Pro DC, it's easy to edit PDF files from your desktop or on the go from any mobile device. If you want to write texts or add images in your PDF, just need a few clicks to add them.

Step 1. First, you should download Adobe Acrobat Pro DC from its website.

Step 2. Open the Adobe Acrobat Pro DC, click "File" > "Open" to upload the PDF file from your device.

Step 3. Click on the "Edit PDF" tool.

Adobe Acrobat Pro DC Edit File

Step 4. Click the "Add Text" button to write on your PDF. You can write any text you want anywhere. In addition to this function. You can change the size, color and format of the text in the menu bar on the left. Besides, you can use other tools to further edit the file.

Adobe Acrobat Pro DC Edit File Add Text

Step 5. Name your file and click the "File" > "Save" button to save your file.

2. Preview (Mac)

Preview is the image viewer and PDF viewer of the Mac operating system; it enables users to view and print digital images and Portable Document Format (PDF) files. Preview uses Apple's implementation of the PDF specification. If you want to write on PDF on Mac, you can simply write the texts with Mac Preview.

Step 1. Open the PDF you want to write texts with Preview.

Step 2. Click the "Text" icon in the markup toolbar, or choose Tools > Annotate > Text.

Step 3. A text box with the word "Text" will appear in the middle of the document. Write the texts you want into the blank. Then click on and drag the text to position it where you want it on the document.

Step 4. Click on the "A" icon. It's on the right side of the toolbar just above the document. A dialog box will open. In this box, you can adjust the text's font, color and size. Click on the "B" icon to make the text bold or click the "U" icon to underline the text. Use the buttons at the bottom of the dialog box to select an alignment for the text.

Preview Add Texts

Step 5. If you finish, click "File" > "Save" button to save your file.

FAQs - Further Learning

How to write in PDF form?

To fill out a PDF form, you need to convert it into a fillable form. This article How to Convert PDF to Fillable Form can help you quickly understand how to convert files.

Are EasePDF and Smallpdf Free to Use?

Both EasePDF and Smallpdf can convert 2 files for free within 24 hours. All tools of EasePDF can be used for free. And Smallpdf will have some functions for members only.


The above is about how to write on a PDF file. We have introduced you 5 ways. If you want to edit PDF files professionally, you can use EasePDF, Smallpdf and Adobe Acrobat. But the cost of Adobe Acrobat will be a bit more expensive. If you just want to edit PDF files simply, you can use Google Docs. You should pay attention to Preview, it is just for the Mac operating system. If you have better ideas, please leave a message.

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