How to Use, Edit, and Create Microsoft Word Templates

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In our daily work, if we use a template that can be applied in Word directly, they can save you much time. There are many Microsoft templates such as word document templates, brochure templates, letter template, resume template, and so on.

In Microsoft Word, you can create the template you want, or you can directly use the template that comes with Microsoft Word. Next, we will teach you how to use, edit, and create your own templates in Word.

Section 1 - How to Use A Template in Word

When creating Word documents, we often spend a lot of time on typesetting. We can use Microsoft Word to create a resume, invitation, and so on. With Word templates, whether you're creating business cards or simply rewarding certificates, you'll probably find one that suits your purpose.

To use templates, you need to know how to create new documents using templates and how to insert text into templates. Everyone can use Microsoft Word templates to create professional documents. Now, we will teach you how to use existing templates for different versions of Microsoft Word.

1. Microsoft Word 2010

Step 1. Double-click the Microsoft Word 2010 application.

Step 2. To start a new document, click the "File tab" > "New" option, then you can see the "Available Templates" list.

Microsoft Word Available Templates

Step 3. Search for a template. Scroll through the "Available Templates" page to find a template you like or type the word into the "Office.com Templates" search bar to search for matching templates.

Microsoft Word Search for Templates

Step 4. Then you can select one of them for your document by double-clicking over the template and download Microsoft Word 2010 templates for free.

Step 5. Edit the template. Most templates have sample text. You can replace the text by deleting the text and entering your own content. You can also edit the font, color, text size, etc. of most templates.

Step 6. Save your document. Click "File" > "Save" to save your template.

2. Microsoft Word 2013/2016

Step 1. Open Microsoft Word 2013/2016. Double-click the Word icon.

Step 2. Click the "File" tab > "New".

Step 3. Search for a template. Type the keyword into the search bar at the top of the page to search for matching templates.

Microsoft Word Search Templates

Step 4. Click on a template to start a new document using that template's formatting and any predefined text or graphics. Then you can edit the font, color, text size, etc. of the template.

Step 5. Click "File" > "Save" to save your template.

Section 2 - How to Create A Template in Word

We have learned how to use existing templates. A Microsoft Word template allows you to carry over the same design and layout from one document to the next. In addition to using the templates that come with Microsoft Word or downloading templates created by others, you can also create and save your own templates for future use.

1. Microsoft Word 2010

Step 1. Double-click the Microsoft Word 2010 software on your computer.

Step 2. Create a new blank word document. Add the required template content, and delete the content that will not be used in the future. For example, if you regularly change the title of a document, just type "title" at the top and then use the options under the main menu to specify its formats, such as font, text alignment, or style.

Tips

"Any formatting changes you make (for example, spacing, text size, and font) will become part of the template."

Step 3. Choose the "File" > "Save As" command. Type a name for your document.

Step 4. In the "Save as type" drop-down list, choose the "Word Template (.dotx)" option. Finally, click the "Save" button to create your template.

Microsoft Word Save Templates

2. Microsoft Word 2013/2016

Step 1. Launch the Microsoft Word 2013/2016.

Step 2. Create a blank document. Adjust your styles, margins, etc. in the blank document.

Step 3. Save the document as a template. Open the "File" menu, and then click the "Save As" command.

Step 4. Select where you want to save your document. After typing a name for your template, choose the "Word Template (.dotx)" option to save as a new template.

Microsoft Word Save AS Word Templates

Section 3 - How to Edit A Template in Word

We can use an existing template in Microsoft Word, but in most cases, we also need to edit the template. You can also edit most templates' formatting (e.g., font, color, and text size) without ruining the template itself. In this section, we will teach you how to edit templates in different versions of Word.

1. Microsoft Word 2010

Step 1. Launch Microsoft Word 2010. Click the "File" > "Open" to choose the template that you want to edit.

Step 2. Edit the template. Choose the editing tool in the toolbar to edit the template. You can highlight text and press the "Delete" key on the keyboard to delete the image from the template. Adding an item to the template, such as a text box by clicking the "Insert" tab is also supported.

Microsoft Word Edit Template

Step 3. Click the "File" > "Save" to save the edited template.

2. Microsoft Word 2013/2016

Step 1. Open the Microsoft Word software.

Step 2. Click the "File" > "Open" to choose the template that you want to edit.

Step 3. You can change colors, fonts, photos, logos, and anything else on the template by clicking the corresponding button in the toolbar.

Microsoft Word Editing

Step 4. When you finished, click the "File" > "Save" to download the edited template.

FAQ

1. How can I use a template in Outlook?

First, you need to save the template as .oft format (Outlook template). When you need to use the template in Outlook, go to the "Home" tab > "New Items" > "More Items" to choose the template from your local device.

2. Where can I get free resume templates and download as PDF or Word?

You can get a free resume from some sites like Canva , COOL FREE CV , Freesumes , and so on. For more information, you can get from "8 Sites to Get Free Resume Templates and Download as PDF or Word".

Conclusion

In this post, we've listed some ways on how to use, edit, and create the templates in different versions of Microsoft Word. No matter which version of Microsoft Word you use, you can find the corresponding method in this article. If you need some simple templates, you can use the built-in templates in Microsoft Word directly. Meanwhile, you can also create your own template with the editing tool in Microsoft Word.

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