15 Tips to Become The Master of Microsoft Word


Microsoft Word is a Word processor application from Microsoft Corporation. As the core of the Office suite, Microsoft Word provides many easy-to-use document creation tools, as well as a rich set of features for creating complex documents.

Microsoft Word is a useful application in our daily life. For ordinary people, learn some tips and tricks of Microsoft Word can solve a lot of problems at work. So we will give you some tips to become the master of Microsoft Word.

1. Change The Default Font in Microsoft Word

In the course of our work, the default font for most Word documents is Calibri. This default font is often not suitable for work needs. Although we can change the font at any time, the next time when we open the document, it will become the default. In order to work more conveniently, we will give you a tip on how to change the default font in Microsoft Word.

Go to the "Home" tab, and then select the Font Dialog Box Launcher or press the "Ctrl+D" to open the advanced fonts option menu. Then select the font and size you want to use and click on the "Set As Default" button at the bottom.

Microsoft Word Set the Default Font

2. Insert Page Numbers

In daily work, whether it is a formal document or an ordinary document, in order to have a better reading experience, people will insert page numbers to the document. Here will give you the tip to insert page numbers.

Select the "Insert" > "Page Number", and then choose the location and style you want. Set the format of page number according to your needs. If you don't want to display the page number on the first page, please select "Different First Page." Besides, you can also set the initial page number in the "Format Page Number" tool.

Microsoft Word Insert Page Number

3. Create A Table of Contents Automatically

If there is a lot of content in the Word document, it is necessary to create a table of contents in order to facilitate viewing. However, if you manually enter the table of contents, after changing the content of the following text, all page numbers of the previous table of contents must be re-entered. Therefore, it is important to learn how to create a table of contents automatically with Microsoft Word.

First, open your Word document then put your cursor where you want to add the table of contents. Go to the "References" > "Table of Contents" and choose an automatic style. If you make changes to your document that affect the table of contents, update the table of contents by right-clicking the table of contents and choosing the "Update Field".

Microsoft Word References Table of Contents

4. Find and Replace Text

When we are editing a word document, we sometimes need to replace a certain text or number in the document with other content. Many people will find the word one by one and then change it but this method greatly reduces our work efficiency. This time we can use the "Find and Replace Text" tool to improve our work efficiency.

First, Go to "Home" > "Replace" or press the "Ctrl+H". After clicking, a "Find and Replace" dialog box will pop up. Then you need to enter the word or phrase you want to locate in the "Find box" and enter your new text in the "Replace box". When you finished, choose the "Replace" button to replace the word. If you want to update all instances at once, choose "Replace All".

Microsoft Word Find and Replace Replace All

5. Create A Resume Template

A good personal resume can help job seekers to get a good job. There are many different kinds of resumes on the Internet. How can you get a suitable resume template? Microsoft Word has resume templates available for users. All you have to do is find one you like, click on it, and start writing. These resume templates can help you create a document that will impress every employer.

Launch Microsoft Word first. Go to "File" > "New". Type "resume" into the search box. Then you will see a lot of resume templates under the list. Choose a resume template that you want to use and click the "Create" button to open the resume template in Microsoft Word. At last, replace your personal information on the resume template.

Microsoft Word Create a Resume Template

6. Lookup A Word Quickly

When we read or edit a document in Word, we may not understand some words. In this situation, many people will open a browser to search for the meaning of the word. With the "Smart Lookup" tool, you can search the word directly in Microsoft Word without interrupting your work, which greatly improves your work efficiency. But if you want to use this tool, please use the Microsoft Word 2016 version.

Highlight a word, right-click the word and then click the "Smart Lookup" button. Then a small window will pop up with information about the word. You can see results with the highest Bing scores along with definitions, Wikipedia articles or other information related to your search.

Microsoft Word Smart Lookup

7. Change The Page Color

Page color refers to the color displayed at the bottom of the Word document. It is used to enrich the page display effect of Word document, and the page color will not be displayed when printing. When we use Microsoft Word, the default page background is white. So some people want to change the page color to protect their eyesight.

First, go to the "Design" > "Page Color". Then choose a color from one of the listed sections. You can choose more colors or create a custom color by clicking the "More Colors…" button. If you want to add a gradient, texture, pattern, or picture, please select the "Fill Effects" button and click the corresponding button as you need.

Microsoft Word Page Color

8. Create Your Own AutoCorrect Settings

AutoCorrect is a feature of Microsoft Word that can automatically detect and corrects typos, misspelled words, grammatical errors, and incorrect case. When you need to spell long words or phrases with Microsoft Word, you can use the "AutoCorrect" setting to improve your work efficiency.

Go to the "File" > "Options" > "Proofing" and select "AutoCorrect Options". Add your own custom words in the "Replace" box and then, type the correct spelling of the word in the "With" box.

Microsoft Word AutoCorrect

9. Add A Watermark

Adding a watermark is an easy way to make the pages of your document look like stationery. Use your company's logo to show off your brand. It can convey useful information or add visual interest to the printed document without affecting the text. However, many people do not know how to add a watermark in Microsoft Word. Next, we will teach you how to add a watermark step by step.

Go to "Design" > "Watermark". On the drop-down menu, click any of the built-in watermarks to add it to your document. You can also create custom watermarks from text or images by selecting the "Custom Watermark" from the "Watermark" drop-down menu.

Microsoft Word Add a Watermark

10. Highlight The Text

When using Microsoft Word, sometimes we need to highlight the text content. The most common method is to use color to highlight the text, so how to highlight the text with different colors?

You should select the text that you want to highlight first. On the "Home" tab, select the arrow next to the "Text Highlight Color" icon. Then you can choose a color which you want to highlight.

Microsoft Word Highlight Text

11. Insert A Table

When using Microsoft Word for data editing, it is necessary to insert a table in it. In this way, it can be more convincing in the presentation of some data reports. The data presentation will also be clearer but how to insert a table in Microsoft Word?

Click "Insert" > "Table" then drag the number of cells, height, and width in the pop-up window. If you need to insert more tables, hit the "Insert table". Enter the number of rows and columns in the pop-up window. When you finished, click the "OK" button.

Microsoft Word Insert a Table

12. Remove All Formatting

Sometimes, there are several different formats in a word document, or when we copy a paragraph on the Internet we can find that the format does not match the format we need. This time we need to remove all these formats, but if you remove them one by one, it will waste us a lot of time. Therefore, we can use the "Clear All Formatting" tool to remove them by one click.

Select the text that you want to return to its default formatting first. Then click the "Clear All Formatting" icon which shows in the "Font" group.

Microsoft Word Clear All Formatting

13. Insert Hyperlink

When we use Microsoft Word, sometimes we need some content to link to other content, such as links to other paragraphs, audio or pictures, videos, or even web pages. This function can be realized in Microsoft Word, which is called the "Hyperlink" function.

Select the text or picture you want to display as a hyperlink. Click "Insert" > "Hyperlink". You can also right-click the text or picture and click "Hyperlink" on the shortcut menu. In the Insert Hyperlink box, if you want to link to the web page, type or paste your link in the Address box. You can also link to audio, pictures and so on as you need in the Insert Hyperlink box.

Microsoft Word Insert Hyperlink

14. Copy The Formatting With Format Painter

Format Painter is a small brush that can copy text and other formats; it can copy the format, but cannot copy the text itself. It can quickly apply the formatting of a specified text to other paragraphs or text.

Go to the Home tab; click the "Format Painter" which shows a brush icon. Use the painter to paint on selected text or graphics to apply to format. This only works once. If you want to change the format of multiple selections in your document, you must first double-click the Format Painter.

Microsoft Word Format Painter

15. Compare Two Word Documents and Show Differences

In our daily work, sometimes we need to modify the same article many times, or different people to modify the same article. When the article is revised many times, the article will appear messy. At this point, we can use the "Compare" tool to compare two documents and show the differences between them.

Click "Review" > "Compare" > "Compare". In the Compare Documents dialog box, you need to select the two Word documents that you want to compare from the "Original document" and "Revised document" separately. When you finished, click the "OK" button. Now, you can see a new Compared Document that is created for showing and highlighting the differences between the two specific files.

Microsoft Word Compare Documents


With the above 15 tips, we believe that you can learn how to use Microsoft Word skillfully. Microsoft Word is an amazing word processor. It has many features waiting for you to explore. If you have more tips about Microsoft Word, please contact us.

Was this article helpful? Thank you for your feedback!


Process Your PDF Files
Select Tools
EasePDF Premium
Enjoy all powerful functions freely without any limitation!
Upgrade to Premium
Register EasePDF for Free & Process Files more Efficiently
  • Convert, edit and manage larger PDF files in just a few clicks
  • Unlock more functions of processing PDF files
  • Manage your EasePDF account with security
Register For Free
Install EasePDF - Free Online PDF Tools Chrome Extension?

No, thanks Install