How to Save an Email as a PDF


Nowadays, with the rapid development of global information technology, email communication is becoming more and more popular. In many cases, we need to save these emails into PDF formats for future reference or share with others. For example, when you're in a customer developing process, you might have dozens of emails before you actually make a deal. Therefore, it's necessary that we keep these emails preserved in case of later requirements.

One of the most popular ways of keeping and organizing emails is to save them as a PDF. That's because PDF is a document format of relatively small size that will maintain the same look on different document viewer. In this post, you'll get step by step tutorials of how to save an email as a PDF, which allows you to save email messages such as Gmail, Yahoo, Outlook, and any other emails as PDF documents.

1. How to Save Email as PDF in Gmail

Gmail is an email service that is intuitive, efficient, and useful. It has 15 GB of storage, less spam, and mobile access. With Gmail, you can keep important emails, files, and pictures forever, and use it to search and find anything you need quickly and easily. Gmail can send and read emails in most languages. The interface supports 38 languages: American English, British English, simplified Chinese, etc. Next, we will teach you how to save email as PDF in Gmail step by step.

Step 1. To save email as PDF in Gmail, you should first log into your Gmail account.

Step 2. Open the email you want to save as PDF format.

Step 3. Then click the "Print all" icon which is similar to the printer in the upper right corner

Gmail Print All

Step 4. Then you will see a pop-up window. You need to click the drop-down icon of the "Destination" button and select the "Save as PDF" button. When you finished, you can click the "Save" button. Then select the location you want to save to. Through the above steps, you can save email as PDF in Gmail successfully.

Gmail Save As PDF

2. How to Save an Email as a PDF in Yahoo Mail

Yahoo Mail is an E-mail service launched by Yahoo. Yahoo is one of the world's first Internet companies to engage in E-mail services. Yahoo mail has been providing E-mail services to users around the world since 1996. Yahoo Mail has already supported Windows, iOS, and Android operating systems.

Step 1. Log into your Yahoo email and double-click on a target email message that you want to save as PDF format.

Step 2. Then you have to go to "More" > "Print" to save your email.

Yahoo Mail Print

Step 3. On the pop-up window, set the "Destination" row to "Save as PDF". Then, select the "Save" button.

Yahoo Mail Save as PDF

Step 4. On the appeared window, set the location and click on the "Save" button. This will convert and download the Yahoo email into PDF file.

3. How to Save Outlook Email as PDF

Outlook Email is a free personal email service from Microsoft. Outlook Email is very simple to use. While most free email services limit attachment sizes to 25MB, Outlook expands them to 50MB. Outlook Email is an inbox that can be accessed by everyone with convenience. It comes with voice-controlled navigation and supports a variety of auxiliary devices.

Step 1. Open the message you want to convert to PDF in Outlook.

Step 2. Click the "File" > "Print". Click the drop-down icon under the "Printer" list, and select "Microsoft Print to PDF".

Outlook Print Microsoft Print to PDF

Step 3. Click the "Print" button to save the email as PDF. Then you will see a "Save Print Output As" dialog box. Navigate to the location where you want to save the PDF file. Change the name of the file is also supported in this dialog box. When you finished, you need to click the "Save" button to save the PDF file.

Outlook Save Print Output As

4. How to Save Emails as PDF in Mail on Mac

Mail is a Mail service that comes with the macOS. Many Mac users will prefer to use this built-in application in their daily life. When you add an email account (such as an iCloud account, an Exchange account, a school account, or a work account) to your email, you can receive all your emails from the same location without having to log on to any website. With Mail application in macOS, you don't have to keep all your messages in your inbox; it will organize your emails automatically.

Step 1. Open the email that you want to save as PDF in Mail on macOS.

Step 2. Click the "File" > "Print" to bring up the Print menu.

Step 3. In the lower-left corner of the "Print" dialog box, you will see a small drop-down menu, click it and select the "Save as PDF…" button. Then select the folder you want to store the PDF file in.

Mail Print Save as PDF


The above are four ways to save your email as a PDF from a common mailbox. Whether you are a student or an office worker, you can learn an easy way to save the email to PDF conveniently and quickly in this article. If you want to know how to save emails as PDF from other mailboxes, please contact us.

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