How to Number Pages in Word

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Microsoft Word is a word processor developed by Microsoft. Therefore, many people use Microsoft Word to write the novel, dissertation, article, and so on. If your article is short, readers can quickly find what they need. But if you write something longer, like a dissertation, you have to number the pages in Word so that readers can quickly find the information they need through the table of contents.

"Page Number" is a very useful function in Microsoft Word. It can be used to automatically number each page in a document. The numbers of the pages have multiple digital formats and can be placed in the header, footer, or side margin according to your needs. Now, we will guide you on how to number pages in different versions of Word.

Section 1 - How to Number Pages in Word

When we write something long, like a dissertation, we need to number the pages in Word so that we can quickly find the information we need through the table of contents. Here is the guide on how to number pages in different versions of Microsoft Word. You can follow the guide step by step.

1. How to Number Pages in Word 2003

Microsoft Word 2003 is a word processor developed and distributed by Microsoft. If you are using 2003 and earlier versions, you can use this method.

Step 1. On the "View" menu, click the "Header and Footer".

Microsoft Word 2003 View Header and Footer

Step 2. On the "Header and Footer" toolbar, click the "Insert Page Number" to add basic page numbers.

Microsoft Word 2003 Header and Footer Insert Page Number

Step 3. Adjust the position and alignment of the page number. When you finished, click the "OK" button.

Microsoft Word 2003 Page Numbers

Step 4. If you want to set the format of the page number, click the "Page Number Format" icon on the "Header and Footer" toolbar. Then it will show up a pop-up window, you can change both the number format and change the starting number at a particular point.

Microsoft Word 2003 Page Number Format

Step 5. Finally, click "Close" on the Header and Footer toolbar, and then you can see the page number in your document.

2. How to Number Pages in Word 2007

Microsoft Word 2007 adds a lot of features that the 2003 version does not have. It supports a full-screen reading layout that shows two pages at a time with maximal screen usage, plus a few critical tools for reviewing and so on.

Step 1. Open your Word document in Microsoft Word 2007.

Step 2. Click the "Insert" tab in the toolbar and select the "Page Number" button in the "Header & Footer" group. From here, choose where you want the page numbers to appear in the document and choose from the gallery of page number formats.

Microsoft Word 2007 Insert Page Number

Step 3. After you've added the page number, you can click the "Format Page Numbers" button under the "Page Number" list to adjust the numbering format.

Microsoft Word 2007 Page Number Format

Step 4. Click the "OK" button to close the "Page Number Format" dialog box. Microsoft Word will start to number your document at the specified page number.

3. How to Number Pages in Word 2010/2013/2016

Word 2010/2013/2016 versions have similar interfaces. Therefore, the methods of the Microsoft Word 2010, 2013, and 2016 versions are basically the same. The following steps take the 2016 version as an example.

Step 1. Open your Word document in Microsoft Word 2016.

Step 2. On the "Insert" tab, click the "Page Number" command. You can add page numbers to the header or footer by selecting "Top of Page" or "Bottom of Page".

Microsoft Word 2016 Insert Page Number

Step 3. Then the page numbers will appear. If you need to make any changes to your page numbers, click the "Format Page Numbers" to adjust it.

Microsoft Word 2016 Page Number Format

Section 2 - How to Number Pages in Word starting on Page 2

When you are writing a thesis, the first page may be the cover, or there may be content such as a table of contents. Usually, the page number is hidden on the first page, and the page number will start on the second page. Now we will teach you how to number pages starting on page 2 in different versions of Microsoft Word.

1. Word 2003

Step 1. Click on the page of the document where you want to start numbering. Then place the cursor after the last word on the first page. Go to the "Insert" menu and select "Break".

Step 2. Then a pop-up window will appear. You need to select the "Next Page" button and then you can create a section break successfully.

Microsoft Word 2003 Break

Step 3. Click the "Link to Previous" button on the "Header and Footer" toolbar. This will break the link from the previous section and allow you to begin numbering here.

Step 4. Next, click the "Insert" > "Page Numbers" to number pages starting on Page 2.

Microsoft Word 2003 Insert Page Numbers

2. Word 2007

Step 1. Open the Word document. Place the cursor on page 2 where you want to start numbering.

Step 2. Go to the "Page Layout" tab on the ribbon, then click the "Breaks" > "Continuous".

Microsoft Word 2007 Breaks Continuous

Step 3. Click the "Insert" > "Page Number" tab to choose the position in the header.

Microsoft Word 2007 Insert Page Number

Step 4. Click the "Link to Previous" button which shows on the "Header and Footer Tools Design" tab.

Microsoft Word 2007 Link to Previous

Step 5. Finally, double-click anywhere in the body of the document to exit the header and footer. Then you can see the page number has been added to the document from page 2.

3. Word 2010/2013/2016

Because the methods of Microsoft Word 2010, 2013 and 2016 versions are basically the same, therefore, we only take the 2016 version as an example.

Step 1. Open the document in Microsoft Word 2016. Place the cursor at the top of page 2. If there is text on the page, place the cursor at the beginning of the text.

Step 2. Select the "Layout" > "Breaks". Then select "Next Page" from the drop-down menu that appears. A section break will be added to the document.

Microsoft Word 2007 Layout Breaks Next Page

Step 3. Click the "Page Number" command. You can choose to add the page numbers to the header or footer as you like. Then the page number will start on page 2.

Microsoft Word 2016 Insert Page Number

Section 3 - How to Remove Page Number in Word on Certain Pages

When we successfully set the page number, but some of the pages cannot be marked with the page number, what should we do? If we remove page number in Word directly, the page number of the subsequent document will also change.

Is there any way to delete unnecessary page numbers and keep the page numbers of other pages unchanged? Now, we will teach you how to remove page numbers in Word on certain pages step by step.

Microsoft Word has a feature that allows users to remove page numbers on certain pages. For example, if you have 5 pages in your document and you want to remove the page number on page 4, you can follow the steps below. Here, we will take the Microsoft Word 2010 version as an example. No matter which version of Microsoft Word you use, this method can be applied.

Step 1. Open your Word document and scroll down to the page with the number 4.

Step 2. Navigate to "Page Layout" > "Break".

Microsoft Word 2010 Page Layout Breaks

Step 3. Select the "Next Page" from the "Breaks" menu drop-down list.

Microsoft Word 2010 Breaks Next Page

Step 4. Double-click the footer of the new page section. Then select the "Link to Previous" option under the "Header & Footer Tools".

Microsoft Word 2010 Link to Previous

Step 5. Place the cursor at the end of the page and repeat the above step. Now you can remove the page number directly without any changes in the subsequent document.

FAQs

Why are the page numbers of articles not continuous?

You need to select the "Continue from previous section" in the "Page Number Format" dialog.

In addition to the function of numbering pages in Microsoft Word, are there any practical Microsoft Word tips?

In addition to the function of numbering pages, Word still has many convenient functions. You can learn more tips from 15 Tips to Become The Master of Microsoft Word.

Conclusion

With the methods we provided above, we believe that you can number pages skillfully in different versions of Microsoft Word. If you have other methods of page numbering in Word, please contact us.

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