How to Make A PowerPoint Presentation


Today, PowerPoint Presentations are ubiquitous in the business. Almost all company organizations rely on PowerPoint Presentations to introduce their projects to customers. These presentations can help organizations attract customers to use their products or services. On the other hand, customers can understand suggestions faster.

Because of its importance, this post will teach you to make a good PowerPoint presentation that help you master PowerPoint tools and have general presentation skills.

Part 1 - How to Make A PowerPoint Presentation

Presentation is one of the work experiences. With the presentation, the employees can display certain data to the bosses. The PowerPoint presentation can be a wonderful tool to enhance the ideas and attract attention span in just a short period of time. In this part, you'll learn the basics of how to make A PowerPoint Presentation.

1. Use Microsoft PowerPoint (Windows)

Microsoft PowerPoint is the best and most feature-rich slideshow creation and presentation tool on Windows. With Microsoft PowerPoint, you can access the familiar slideshow maker tool you already know. Create, edit, view, present, or share presentations quickly and easily from anywhere.

Step 1. Create a blank presentation. Open the Microsoft PowerPoint and then click on "File" > "New". Here will appear a menu with available themes and templates, just click on the "Blank presentation".

Microsoft PowerPoint File New Blank Presentation

Step 2. Choose the background. By clicking on the "Design" ribbon, and choose the different images in the "Themes Group", you will see what that design would look like on your slides. Click on the design image to actually apply it.

Microsoft PowerPoint Design Themes

Step 3. You can insert the image, text, and form according to your needs. Click the corresponding tab on the Ribbon menu. The Ribbon contains multiple tabs, each with several groups of commands. Some tabs, like Drawing Tools or Table Tools, may appear only when you are working with certain items like images or tables. In addition, you can add your own customized tabs that contain your favorite commands.

Microsoft PowerPoint Ribbon

Step 4. Click the "File" > "Save as" to save your PowerPoint Presentation.

2. Use Keynote (Mac)

Keynote application is a presentation tool that is a part of the iWork software suite for Mac computers. With its powerful tools and dazzling effects, Keynote makes it easy to create stunning and memorable presentations and comes included with most Apple devices.

Step 1. To create a Keynote presentation, first, choose a theme. In the presentation manager, tap the "Create Presentation" button at the top of the screen then choose a theme you like.

Keynote Choose A Theme

Step 2. After choosing the theme, you can add the table, chart, text, shape, media, and so on in the toolbar.

Keynote Toolbar

Step 3. Add Animations and Effects. To add an animation, click on an object and choose "Animate" from the toolbar. Then, just click on "Add an Effect" and choose an animation effect to add it to the selected object.

Keynote Animate

Step 4. When you finish the editing, holding down the Option key on your keyboard and choose "File" > "Save As" to save your file.

Part 2 - PowerPoint Presentation Template

Some people need to make lots of PowerPoint presentations and use PowerPoint Presentation templates to make them attractive. It is very simple and easy to browse PowerPoint Presentation templates on the Internet as there are many websites which are providing beautiful and creative PowerPoint templates.

1. Microsoft PowerPoint Templates

You can create memorable and attractive presentations by using many of the templates that come with Microsoft PowerPoint. Here we will share some best Microsoft PowerPoint templates around the web.

Green pitch deck

Make a great pitch for your business with the help of this professional presentation template featuring images of nature. This template can show your products, share your business model, demonstrate finance, introduce the team, analyze competition, etc.

Microsoft PowerPoint Template Green Pitch Deck

Bright business presentation

When you're creating a business presentation, this template provides a great starting point with content suggestions and design options.

Microsoft PowerPoint Template Bright Business Presentation

Academic presentation, pinstripe, and ribbon design

High school teachers, university professors, administrators, and people in other education fields are all suitable to use this presentation template. It includes options for charts, tables, charts, etc.

Microsoft PowerPoint Template Academic Presentation

For more free Microsoft PowerPoint templates, you can get from the "PowerPoint Template" on the Microsoft website.

2. Best Free Keynote Templates

Keynote is an excellent tool for effective presentations. But sometimes your options are limited when it comes to default templates. Fortunately, you can download and use Keynote templates made by other designers. In this part, we have carefully selected some of the best free Keynote templates for you.


This template is made with agencies in mind. It includes 32 unique slides featuring elegant and modern designs. It's available in PowerPoint and Google Slides versions as well.

Keynote Template Radiance

Creative Pitch Deck

This template is a great choice for designing pitch decks for presenting products and services. It's especially useful for presenting startup ideas as well. You can use it for presenting your project, product, or business.

Keynote Template Creative Pitch Deck

For more Keynote templates, you can learn from "50+ Best Free Keynote Templates 2021".

Part 3 - How to Record A PowerPoint Presentation

With the recording tool in Microsoft PowerPoint, you can record narration and timings for your presentation to give it a professional and polished feel. Next, we will teach you how to record A PowerPoint Presentation with audio.

Step 1. Open your PowerPoint presentation in Microsoft PowerPoint.

Step 2. Select the "Slide Show" > "Record Slide Show" in the toolbar.

Microsoft PowerPoint Slide Show Record Slide Show

Step 3. Choose from two options. If you need to record from a specific slide, click the "Record from Current Slide" button. Click the "Record from Beginning" button to record from the beginning of a presentation.

Microsoft PowerPoint Record Slide Show Choose Options

Step 4. When you're ready, select Record and start speaking. To record from a specific slide, go to it, and then select "Record".

Microsoft PowerPoint Record


"Narration won't record when slide transitions happen so let these play first before you start speaking."

Part 4 - PowerPoint Presentation Tips

Today, PowerPoint presentations are ubiquitous in the business world. Almost all company organizations rely on PowerPoint presentations to introduce their projects to customers. Here are some tips to help your presentation stand out.

1. Keep it short and to the point

You cannot put too much text on one page. The audience will not read every word in it. Each line can contain up to six words. Too many words make it difficult for listeners to understand the idea in a short time.

2. Simplify your tables as much as possible

Tables are usually crammed with information and numbers. This causes the slide to look crowded and chaotic. In this case, it is important to visualize the tables as simple as possible. You need to delete unnecessary outlines, colors, and borders.

3. Use the right fonts

Generally, these two fonts are suitable for formal and informal presentations which are Arial and Calibri fonts. If you prefer to use other fonts, there are hundreds of types of fonts that are available for free on the internet, and you need to make sure that you choose the fonts based on the theme of your presentation.


A well designed PowerPoint can help deliver your message to the audience. If you are a Mac user, you can use the Keynote to make a PowerPoint presentation. If you are a Windows user, Microsoft PowerPoint is your good choice.

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